7 Must Have Features of Knowledge Management Software

Posted On: August 2, 2019

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How would you like to assemble vastly disseminated information in sorted form? This aspect is so crucial to understand that keeping and managing knowledge or too much content either make or break the chances of superior customer service.

Expanding global competition in the market has created a competitive impulse among many companies to consolidate their knowledge assets. In such a scenario, a need is to formally manage knowledge by ever-developing capabilities. Let’s take a look at

Features of knowledge management software

Explanatory user interface

Customers prefer knowledge base over all other self-service channels, says Forrester.

Self-service portals not only enable an approachable way to knowledge but create ease for user to get information clearly. An intuitive UI allows knowledge tools to help agents checking and grabbing information without difficulties. Knowledge creators find it easy to publish content and access multiple information.

Ease of Knowledge acquisition

While all of this knowledge management process starts with the ease of creating or collecting knowledge that might be in bulk. So, you should also consider the ability to curate, enhance, update knowledge when needed. That’s where self-help technology like KMS acts as a key to unlock the simplification of processes or aligning the organization’s best practices.

Supports all format of content

The utilization of multiple media files such as videos, images, and URLs as per departments, tasks, or some product parameters is vital for user experience. But it solely depends on whether a particular knowledge base could handle those files and media. For enhancing customer experience, it is better to go for a knowledge base that supports all formats and mechanisms.

Seamless findability

Any idea about how long it takes for a user to search throughout the entire content during the resolution process? Due to fast-paced technological changes in the organization, it is vital to match customer requirements. To simplify the overall search mechanism, knowledge management system divides your information into different segments that enable project members, teams to only deploy content which is important and restricts the rest or waste. A good knowledge base software makes content availability easier across departments.

Interactive content representation

Making content navigation, retrieving of information easier and quicker for your employees is what encourage the actual use of knowledge base. So, how can content be precisely managed and interactive?

a. Decision Trees

With uniquely curated content in flowchart form, this knowledge management tool enhances the quality of content while not making it look expanded. Interactive Decision trees help users for not getting confused over too much of information and reduce response time.

b. Picture Guides

This indicates the visual presentation of information as a knowledge management tool that helps users to communicate with customers in a simple way and guide them.

Knowledge base with such tools increases user potential to dig deep into the queries and enhance customer satisfaction.

Usage Analytics for decisive planning

Check the usage of information like what’s being accessed on a large level and what type of information customers consider to ask is a much-needed. These analytics helps in identification of improvements for the knowledge management as a whole leading to what content can be beneficial for future use.

AI-empowered

Artificial intelligence is playing a significant role in customer service. Being a part of AI, chatbots or virtual assistants augment resolution delivery. It assists in the identification of knowledge gaps and fastens up customer service. Predictive search capabilities inserted in bots help them take charge of answer delivery and understand user intents through the assistance of well-organized knowledge base.

Over to you

Knowledge management software helps businesses make the most of their knowledge and spread it wisely so that no complex issues could arise. Better the knowledge base capabilities, the better it operates tools and allows teams to share information cross-functionally.

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